Anti-Bribery and Anti-Corruption Policy
ENCO Ltd is committed to conducting the highest standards of ethical conduct and integrity in its business activities in the UK and overseas.
Every employee acting on ENCO’s behalf is responsible for maintaining our reputation and for conducting the company honestly and professionally.
Here at ENCO Ltd, we take a zero-tolerance approach to bribery and corruption and are committed to acting fairly and with integrity in all our business dealings and relationships.
The purpose of this policy statement is to:
– set out our responsibilities, and of those working or providing a service for us is observing and upholding our position on bribery and corruption.
– providing information and guidance on how we expect those working for us to conduct themselves and how to recognize and deal with bribery and corruption issues.
– how to raise concerns with us including any breaches of this policy statement.
What is Bribery?
Bribery refers to the act of offering, giving, promising, asking, agreeing, receiving, accepting, or soliciting something of value or of an advantage so to induce or influence an action or decision. An offense is committed when the bribe is coupled with an intention of inducing, a reward for or in anticipation for a person to improperly perform their function or if the request, agreement to accept or acceptance of the bribe itself constitutes or is believed to constitute the improper performance of an activity. Bribery is illegal. Employees must not engage in any form of bribery, whether it be directly, passively, or through a third party. They must not bribe a foreign official anywhere in the world. They must not accept bribes to any degree and if they are uncertain of whether something is a bribe or a fit or act of hospitality, they must seek further advice.
The prevention, detection, and reporting of bribery and other forms of corruption is the responsibility of all those working for us, or supplying services to us, or under our control.
Gifts and Hospitality
ENCO Ltd permits normal and appropriate corporate entertainment, gifts, hospitality, and promotional expenditure to or from third parties that undertake
- For the purpose of establishing and maintaining good business relationships
- To improve the image and reputation of ENCO Ltd
- To present ENCO Ltd goods/services effectively
Provided that it is;
- In good faith
- Not offered, promised or accepted to secure advantage for its employees or associated persons or to influence the impartiality of the recipient
The giving or receiving of cooperating entertainment and the hospitality of our employees should not exceed an approximate value of £100, without prior approval of an ENCO Ltd Executive committee member.
What is not acceptable?
There are many scenarios where there will be a breach of the Bribery Act 2010, however below are some non-exhaustive scenarios that we think is unacceptable for ENCO to do;
- Give, promise to give, or offer payment, gift or hospitality to a third party with the exception or hope that a business advantage will be received
- Give, promise to give, or offer payment, gift or hospitality to a government official, agent or representative to ‘facilitate’ or expedite a routine procedure
- Give, offer or promise to a foreign public official to induce that public official to obtain or retain business or an advantage in the conduct of business, request, agrees to receive or accept
payment for a third party knowing or suspecting it is offered with the expectation that it will obtain a business advantage for them
- Request agrees to receive or accept payment for a third party knowing or suspecting it is offered with the expectation that it will obtain a business advantage for them
- Accept a gift or hospitality for a third party knowing or suspecting that it is offered or provided with an expectation that a business advantage will be provided by ENCO in return
- Threaten or retaliate against another worker who has refused to commit a bribery offense or who has raised concerns under this policy
- Engage in any activity that might lead to a breach of this policy
Facilitation Payments and Kickbacks
ENCO Ltd does not accept and will not make any form of facilitation payments of any nature. We recognise that facilitation payments are a form of bribery that involves expediting or facilitating the performance of a public official for a routine government action. We recognise that they tend to be made by low level officials with the intention of securing or speeding up the performance of a certain duty of action.
We do not accept kickbacks to be made or accepted. We recognise that kickbacks are typically made in exchange for a business favour or advantage.
ENCO Ltd recognises that, despite our strict policy of facilitation payments and kickbacks, employees may face a situation where avoiding a facilitation payment or kickback may put their family’s personal security at risk. In these circumstances:
- Keep any amount to a minimum
- Ask for a receipt, detailing the amount and reason for payment
- Create a record concerning the payment
- Report this incident to your line manager
We and our service providers are expected to keep financial records and have appropriate internal controls in place which will evidence the business reason for giving ace/or receiving payments from/to third parties.
If you believe this policy is being breached, or suspect it may have been breached, in any way please contact ENCO HR, Nichola Hull.
1st July 2023